Privacy Policy

The Canada Ontario Invasive Species Centre (ISC) is the Secretariat for the International Conference on Aquatic Invasive Species (ICAIS). As Secretariat, the Invasive Species Centre is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience.

This Statement of Privacy applies to the Invasive Species Centre Web sites, including ICAIS (www.icais.org) and governs data collection and usage. By using the Invasive Species Centre Web sites, you consent to the data practices described in this statement.

Conference Participation

Registration is required for both for in-person and virtual participation in ICAIS, and to keep attendees and potential attendees informed about the program. Each registration form has a section which allows attendees to subscribe to further communications from the Invasive Species Centre (this is the default option) or to remove their data once the event has taken place. For each event, several e-mails may be sent as part of the communication agreement: save-the-dates, call for abstracts, posting of the preliminary and final programs, closing of the early or final registration, and post-conference surveys and e-mails with links to photographs, links to presentations, conference proceedings, etc.

Photos are sometimes taken during ICAIS and for virtual components there may also be filming. It is extremely difficult to implement an opt-in system for photography and videography, therefore requests for the removal of photographs or films should be sent to the e-mail address used for Conference Administration icais@invasivespeciescentre.ca . Photos in which the requester appears will be removed from our Web sites and servers. For videography, the video segment will be deleted if the requester is clearly visible.

Mailing Lists

Invasive Species Centre manages mailing lists which were created to facilitate organization of ICAIS, to allow for working-group communication, for partners and sponsors, etc. Each e-mail sent to these mailing lists contains an unsubscribe link. In the event that the unsubscribe link fails, a contact e-mail address is included to follow-up and request to be unsubscribed.

Collection of your Personal Information

The Invasive Species Centre collects personally identifiable information, such as your email address, name, home or work address or telephone number. Invasive Species Centre also collects anonymous demographic information, which is not unique to you, such as your Postal/ZIP code, age, gender, preferences, interests and favorites.

There is also information about your computer hardware and software that is automatically collected by Invasive Species Centre. This information can include: your IP address, browser type, domain names, access times and referring Web site addresses. This information is used by Invasive Species Centre for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Invasive Species Centre Web sites.

Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through Invasive Species Centre public message boards, this information may be collected and used by others. Note: Invasive Species Centre does not read any of your private online communications.

Invasive Species Centre encourages you to review the privacy statements of Web sites you choose to link to from Invasive Species Centre so that you can understand how those Web sites collect, use and share your information. Invasive Species Centre is not responsible for the privacy statements or other content on Web sites outside of the Invasive Species Centre and Invasive Species Centre family of Web sites.

Use of your Personal Information

Invasive Species Centre collects and uses your personal information to operate their Web sites and deliver the services you have requested. Invasive Species Centre also uses your personally identifiable information to inform you of other products or services available from Invasive Species Centre and its affiliates. Invasive Species Centre may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

Invasive Species Centre does not sell, rent or lease its customer lists to third parties. Invasive Species Centre may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. In addition, Invasive Species Centre may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to Invasive Species Centre, and they are required to maintain the confidentiality of your information.

Invasive Species Centre does not use or disclose sensitive personal information, such as race, religion, or political affiliations, without your explicit consent.

Invasive Species Centre keeps track of the Web sites and pages our customers visit within Invasive Species Centre, in order to determine what Invasive Species Centre services are the most popular. This data is used to deliver customized content and advertising within Invasive Species Centre to customers whose behavior indicates that they are interested in a particular subject area.

Invasive Species Centre Web sites will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Invasive Species Centre or the site; (b) protect and defend the rights or property of Invasive Species Centre; and, (c) act under exigent circumstances to protect the personal safety of users of Invasive Species Centre, or the public.

Use of Cookies

The Invasive Species Centre Web sites use “cookies” to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize Invasive Species Centre pages, or register with Invasive Species Centre site or services, a cookie helps Invasive Species Centre to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same Invasive Species Centre Web site, the information you previously provided can be retrieved, so you can easily use the Invasive Species Centre features that you customized.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Invasive Species Centre services or Web sites you visit.

Security of your Personal Information

Invasive Species Centre secures your personal information from unauthorized access, use or disclosure. Invasive Species Centre secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. When personal information (such as a credit card number) is transmitted to other Web sites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.

Changes to this Statement

Invasive Species Centre will occasionally update this Statement of Privacy to reflect company and customer feedback. Invasive Species Centre encourages you to periodically review this Statement to be informed of how Invasive Species Centre is protecting your information.

Contact Information

Invasive Species Centre welcomes your comments regarding this Statement of Privacy. If you believe that Invasive Species Centre has not adhered to this Statement, please contact Invasive Species Centre at info@invasivespeciescentre.ca. We will use commercially reasonable efforts to promptly determine and remedy the problem.